Public Financial Management and Administration Course with application of advanced Excel

Module 1: Introduction to Public Financial Management (PFM)

Principles and objectives of PFM

Roles and responsibilities in public financial administration

Key challenges in managing public sector finances

Excel Functions/Tools:

Basic formulas (SUM, AVERAGE, ROUND)

Cell referencing and basic formatting

Conditional formatting for highlighting key data

Module 2: Budget Preparation and Planning

Types of budgets: line-item, program-based, performance-based

Linking budgets to strategic objectives and policy priorities

Participatory budgeting and stakeholder involvement

Excel Functions/Tools:

SUMIF / SUMIFS for budget aggregation

IF and nested IF statements for conditional calculations

Data validation for drop-down lists and cost categories

Conditional formatting for budget thresholds

Module 3: Expenditure Tracking and Control

Monitoring actual vs. budgeted expenditures

Cash flow management and treasury operations

Identifying variances and implementing corrective measures

Excel Functions/Tools:

VLOOKUP / XLOOKUP for expenditure lookups

INDEX & MATCH for dynamic reporting

Tables and structured references

Conditional formatting to flag overspending

Module 4: Financial Reporting and Analysis

Preparing financial reports for management and stakeholders

Interpreting income statements, cash flows, and balance sheets

Performance reporting and accountability

Excel Functions/Tools:

PivotTables and PivotCharts for data summarization

Charts (Bar, Line, Pie, Waterfall) for visualization

SUBTOTAL for segmented reporting

Sparklines for trend analysis

Module 5: Internal Controls and Risk Management

Establishing effective internal control systems

Risk identification and mitigation strategies

Fraud prevention and compliance monitoring

Excel Functions/Tools:

IFERROR for clean reporting

Scenario analysis tools (Data Tables, Goal Seek, Scenario Manager)

Conditional formatting for risk flags

Module 6: Forecasting and Scenario Planning

Projecting future expenditures and financial outcomes

Sensitivity analysis for decision-making

Linking forecasts to policy adjustments

Excel Functions/Tools:

NPV, IRR, PMT for financial modeling

FORECAST and TREND for predictive analysis

Scenario Manager and What-If Analysis

Module 7: Advanced Excel Applications for PFM

Building dynamic financial models for budgeting and administration

Automating reports and dashboards

Integrating multiple data sources for analysis

Excel Functions/Tools:

INDIRECT, TEXT, CONCAT / CONCATENATE

Power Query for data transformation

Power Pivot for advanced modeling

Slicers and Timelines for interactive dashboards

Module 8: Practical Case Studies and Exercises

Hands-on exercises using real-world public sector financial data

Creating interactive dashboards and reports

Simulating budget planning, tracking, and analysis

Excel Functions/Tools:

Combination of all previously introduced functions for practical application

Use of PivotTables, formulas, charts, and data validation in integrated exercises