Training Course on Healthcare Project Portfolio Management

Module 1 – Introduction to Healthcare Project Portfolio Management
Subtopics & Theory:
Definition and scope of project portfolio management (PPM) in healthcare.
Differences between project, program, and portfolio management.
Strategic role of PPM in healthcare organizations.
Key concepts: portfolio lifecycle, governance, stakeholders, and benefits realization.
Practical Exercises:
Group discussion: challenges in managing multiple healthcare projects.
Mapping exercise: identify existing projects in participants’ organizations and categorize them.

Module 2 – Strategic Alignment and Portfolio Prioritization
Subtopics & Theory:
Aligning projects with organizational vision, mission, and strategic objectives.
Prioritization criteria: risk, cost, patient impact, regulatory requirements, and ROI.
Portfolio scoring models and decision-making matrices.
Balancing short-term vs. long-term initiatives.
Practical Exercises:
Workshop: prioritize a set of hospital projects using scoring matrices.
Case study: aligning IT, clinical, and operational projects to strategic goals.

Module 3 – Portfolio Governance and Stakeholder Management
Subtopics & Theory:
Roles and responsibilities of portfolio governance boards.
Stakeholder identification, analysis, and engagement.
Communication strategies for multiple project teams.
Decision-making processes and escalation pathways.
Practical Exercises:
Simulation: present project proposals to a governance board.
Group activity: develop a stakeholder engagement plan for a multi-project portfolio.

Module 4 – Resource Management and Risk Mitigation in Portfolios
Subtopics & Theory:
Resource allocation: human, financial, and technological resources across projects.
Managing resource conflicts and dependencies.
Portfolio risk management frameworks: identification, assessment, mitigation, and monitoring.
Tools for scenario analysis and capacity planning.
Practical Exercises:
Workshop: allocate limited resources across competing projects.
Risk assessment exercise: develop a portfolio-level risk register.

Module 5 – Portfolio Performance Monitoring and Continuous Improvement
Subtopics & Theory:
Key performance indicators (KPIs) for project portfolios.
Tracking project progress, budgets, and outcomes.
Using dashboards and project management software for portfolio oversight.
Lessons learned, continuous improvement, and benefits realization.
Reporting to senior leadership and boards.
Practical Exercises:
Simulation: develop a portfolio dashboard for real-time monitoring.
Capstone project: create a portfolio management plan for a hypothetical hospital or healthcare system.
Peer presentations with feedback and improvement recommendations